Category Archive: emails

Jan 31 2013

13 Most Appreciated Gestures in the Writing Biz: Are You Due Some Praise?

Last week I posted a list of 13 Unprofessional Types of People in the Writing Biz. It seems fit to mention the great things that people do in the writing business as well. So here they are the 13 most appreciated gestures a person could do in the writing business. If you’re lucky, you might have done these kind gestures. You’re even luckier if you were on the receiving end.

 

Proper Email Etiquette:

  1. Notifying recipients that you received their email and will respond soon.
This is great to do especially if you know you’re swamped with work and not readily available to answer the email as detailed as you’d like. How to be this person. A simple “Got your email” is much appreciated. It keeps the sender from worrying if their email landed in a spam folder or was never sent.
  1. Notifying email groups or recipients that you’ve been hacked and to not open strange links.
It’s happened to a lot of us. You receive a bogus email with a link from So-and-so. You suspect it’s spam because it seems fishy that So-and-so wouldn’t address you by name. How to be this person. After changing your password, it is sometimes proper to send another email advising to ignore the last one and not to open it or click the link.
  1. Keep a reference of the previous conversation by replying to the email
Keep the things simple and organized. How to be this person. Reply to the last email with the same topic instead of composing a new email. This way, both parties can easily keep track of what was said and agreed upon thus far, or refresh their memory without searching for the other emails.
  1. Alter the subject line of an email when replying
You were discussing the price of your e-book over email, the subject line was “E-book Pricing” but now you want to talk about the cover. How to be this person. By replying to the email and changing the subject line to “E-book Pricing & Cover” you tether to the previous information you shared in the email but updated the subject line so the recipient knows the subject has changed.

Social Media Engagement:

  1. Following, commenting, discussing, liking
We’re all looking to build or expand our platform, and simply following an author’s posts, blog, or social media presence is one of the best ways to show your support. Leaving comments, liking or engaging in discussions with the author is the best way to show you are invested. This person is highly appreciated in the writing biz, because these invested people help make authors and writers relevant. How to be this person. Show the person you see them, acknowledge them, and understand or enjoy their time with as little as a click of a mouse.

 

6. Sharing, Liking, Re-Tweeting, Favorite-ing, etc. In this day and age, it’s hard to find an audience with so many in the business vying for attention. It can be difficult to reach and connect to others without some help. How to be this person. Helping to spread the word of your favorite author’s new release or latest blog post is highly appreciated usually with just a click of a button.

 

Sharing and Giving:

  1. Blogging/Article Writing/Sharing your Expertise
Sharing your secrets or your knowledge with those who seek that information is one of the best things you can do for others and yourself. How to be this person. Is there something you’re really interested in, something you know a lot about or are willing to learn a lot about? Consider sharing your knowledge or experiences with others on your blog or in an article to post on Facebook or other online sites. There’s always someone looking for info on the topic you are an expert in.
  1. Give-Aways/Contests
Everyone loves freebies! Receiving something for nothing always puts a smile on someone’s face, because they don’t have to do or spend hard earned money on it. Being a winner always feels great, because it’s exclusive. Not everyone can win which makes you feel special. How to be this person. Giving away a copy or ten of your latest release, bookmarks or other swag is a great gesture because it shows that you are not only generous but sociable and kind. Traits people are attracted to.
  1. Critiquing/Beta Reading/Proofreading
In my opinion, someone that reads your manuscript before it’s submitted for publication and gives you feedback on how to improve your story for little or nothing in return deserves a dozen thank-yous, if not more. How to be this person. Taking time out of your busy schedule to help out a fellow author by reading their work and giving your honest opinion is part of helping that author improve and succeed. Kudos for that!
  1. Rating & Reviewing
Ratings and reviews of an author’s books or a writer’s articles is the perfect way to give a public pat on the back for a job well done. Even if your rating and review is unfavorable, it’s helps bring attention to the book or article, help other readers better decide if they’d want to read it or if it was helpful or not, and informs the author what to improve upon with her next project. How to be this person. Rate and review the books and articles you’ve read.
  1. Rejection Letters with Feedback /Revise and Resubmits
The best thing about a rejection (if there’s such a thing) is the actual feedback that some editors send along with it. How to be this person. It’s one thing to send a form rejection letter. It’s another to give some helpful feedback along with your rejection to inform the author where the story failed and how to improve it. If the story is promising but has a few snags, go ahead and say so. Most serious authors respect this kind of rejection.
  1. Notifying of website/e-books errors/ways to improve
Who doesn’t appreciate someone who points out errors in order for you to fix them and remain flawless-looking? How to be this person. If the links on the author’s website stopped working and you emailed her to notify her, you’d be a hero in that author’s eyes. You are helping her improve and fix her mistakes, one of the very best gestures.
  1. Truly appreciating what another has done to help you in your goals
The note to readers at the top right of my website is no gimmick. I am absolutely thankful for my readers, all of you, fans or not. I would like to remind you with every book release, article or post, but I don’t want to get too cheesy. I think showing that you are honestly appreciative of others and their contributions is necessary in building a connection.

 

Did I leave any appreciated gestures out? Go ahead and leave a comment. Add to the list. Tell me what you think.

Apr 18 2012

Why Writing Well Consistently is Crucial for an Author

Part of an author’s job is to market themselves and their work. We keep up with our online social networks, updating Facebook and Twitter and engaging with other authors, editors, agents and readers. We blog, we’re interviewed and participate in discussions on online forums and blogs. Whether we’re writing books or writing Facebook updates, our number one job as a writer is to write and write well.

 

What makes good writing?

  • Proper grammar, spelling, punctuation, word choice, etc.
  • Ability to convey your message effectively

Why is it important to write well all the time?

Your writing is an asset. It’s what you are selling. It’s part of your brand. You’re a writer. You need to prove your skill. You’re expected to know how to write and write well.
Imagine a potential reader coming across an article you wrote online … and it’s littered with typos, emoticons and abbreviations one would use when text messaging. It may be difficult to see what type of writing you’re selling in your books.
It’s important to remember, while online everyone’s watching from potential readers to editors, agents and publishers. Show the world that you understand grammar, punctuation and vocabulary. Flaunt your writing skills everywhere you leave your writing, and be consistent.

 

When to stick with proper writing:

  • Writing and/or responding to emails
  • Writing, responding and/or commenting on blog posts
  • Article writing
  • Writing contests
  • Manuscript queries, partials and submissions
  • Book reviews or public reviews of any kind
  • Updating social network sites
  • Online interviews

 

 

When you can let it slide:

  • Twitter updates (due to the 140 character limit)
  • Text or instant messaging

 

Tips to make sure your writing is superb:

  • Always use spell check
  • Read it back to yourself out loud
  • Use Kindle or Microsoft Word’s text-to-speech feature
  • Have someone else look over it
  • Put it away for a couple days, look over it again, and then post publically
  • After publishing it (blog or online article) and you find a typo or mistake, correct it immediately

 

It helps to get into the habit of writing well if you do it regularly. Writing is your talent, your brand and your value. Don’t abuse it by not demonstrating your skill. Do you have any tips you’d like to add?